Finance Operations Assistant (Surrey)
Surrey Police
Finance Operations Assistant (Surrey)
£27303
Surrey Police, Guildford
- Full time
- Temporary
- Remote working
Posted 2 weeks ago, 18 May | Get your application in now before you miss out!
Closing date: Closing date not specified
job Ref: 491e1093f54940c09a2f30909f49ef94
Full Job Description
- Surrey and Sussex Police do not currently have a working from home policy. We would expect the successful candidate to attend HQ. This can either be Guildford (Surrey) or Lewes (Sussex)
- As Surrey and Sussex Police are a collaborative force, this role may need you to work from both headquarters. Your line manager would make you aware in advance if needed to do so.
- career progression
- contributory pension scheme (LGPS)
- generous annual leave allowance
- discounts for everyday spend
- on-site gyms and a range of sports clubs
- generous and supportive parental leave
- financial and mental wellbeing guidance and support, Following submission of your application you will receive a confirmation email with a copy of your application attached. Occasionally emails from this address can fall into spam/junk folders so please ensure this is checked regularly. You may wish to consider adding noreply@surreysussexpolice.as.recruitmail.com to your address/contact list to ensure you receive all communications.
- vacancies in collaborated units are available to all officers and staff across both Forces
- vacancies in non-collaborated units are only available to officers and staff within the Force with the vacancy unless it is advertised externally
- if the vacancy is advertised externally and an officer or member of staff from the other Force is successful it will result in a transfer of employment
Provide Finance transactional administration service undertaking a range of administrative processes on the appropriate system and other programs. Fully participate in a range of transactional Finance services including filing, maintenance of records, data entry, scanning, etc.
Reconciliations as instructed for the appropriate function within Finance to an auditable level.
In the first instance resolve queries, where this is not possible Identify where issues and queries should be escalated to the Assistant or Team Leader or other areas of Finance for support and guidance.
Contribute to the development, implementation and maintenance of relevant processes, procedures and work instructions in-line with best practice and organisational priorities. Contribute to the development of best practice in the use of our systems.
Assist in the training of new staff and supporting development.
Undertake data cleansing and maintenance of records within the office, ensuring that all information is up to date and readily accessible, as well as undertaking housekeeping duties on the electronic finance system.
Analyse specific areas of expenditure, researching any anomalies identified and providing recommendations with regards to remedial actions
Undertake other duties appropriate to the grade and character of work as may be reasonably required, including specific duties of a similar or lesser graded post., The post holder will be required to communicate effectively to their team as well as the SBS Finance Team Leader. They are also required to communicate with staff and officers across both forces on a regular basis and wider Finance/People Services colleagues. This is to ensure that specific needs are understood and resourced appropriately.
2. Please give examples of the main problems and challenges the job holder will typically come across in their day to day role and describe how they would be expected to resolve them.
There are different and competing demands. The job holder will need to be agile, flexible and able to adapt and prioritise in a timely and effective manner to deliver business requirements.
The Finance function is expected to be accessible and visible to stakeholders. The job holder will be expected to continually assess, update and improve procedures, so will need to work closely with the Assistants and Team Leader to achieve this. This will require the job holder to be continually horizon scanning both internal and external factors that have an impact on the team and discussing this with their Team Leader.
With the introduction of technology and the removal of manual processes, the job holder will need to hold a high level of understanding of the platforms used within their role and that of their team.
The job holder will also be required to function at a high level where required, this could include projects, ad hoc tasks etc.
3. To what extent does the job holder have discretion to take action/make decisions? Please give examples. Do they have to refer decisions to others for ratification or are they required to take the lead?
On a day to day basis the job holder will have the autonomy to make their own decisions within this post, however depending on the query / decision this should be highlighted to the Assistant or Team Leader to decide the escalation path.
4. Please explain the different parts of the organisation this role impacts upon and why. Please also highlight if it involves any partnership working with external stakeholders.
The role primarily has an impact on Finance and workforce, and the ability to meet business needs and requirements.
Regular contact and clear communication with officers and staff at all ranks, Heads of Department, Government Agencies, other forces and local suppliers are essential to deliver a quality service and maintain a cost effective service.
The role holder will provide the Finance Team Leader, with the essential data they need and information with which to plan and monitor the effectiveness of Finance Ops.
The post holder will be vital to participating in a 'one team' culture is in place across their area of responsibility and the other areas within the SBS in both Surrey and Sussex.
The role holder will be required to build strong relationships with a flexible approach to dealing with a variety of stakeholders at a tactical level.
Diversity Statement
We are only as good as our people. It's really important that our officers and staff can be themselves in the workplace and we know that as an organisation we'll grow from the variety of thinking, approach and skills that diversity brings; all of which help us to deliver a better policing service. We strive to ensure how we deliver our services, provide information and how we recruit is open and accessible to all.
We have multiple staff support groups who help to improve our understanding of minority issues and ensure they are reflected in our work. We are proud members of the Stonewall Workplace Equality Index and Disability Confident, a signatory of the Race at Work Charter and aligned with the Armed Forces Covenant and the HeForShe movement.
We are looking for talented and inspirational people who put the needs of the public at the heart of everything that they do and who want to make a difference. If you feel you are that person then we want to hear from you., Level 2 (GCSE equivalent) English, Maths and ICT.
Associated Account Technical (AAT) Qualification or Has a minimum of 3 year's experience working in a Finance/ Admin environment.
A good understanding of the end to end processes within accounts payable, accounts receivable, purchasing and income.
Experience of identifying and implementing process improvements and demonstrable problem solving skills.
Effective communicator able to deal with challenging issues presented by vendors/suppliers, customers and stakeholders, with an ability to influence change.
Effective organisational and prioritisation skills to manage the diverse workloads within Finance.
Observable service delivery mind-set and someone who seeks to exceed stakeholder's expectations.
Effective at collaborating with people from different functional groups to influence change and improve outcomes.
Ability to act as an ambassador for Finance within the wider Force organisation.
Intermediate user of MS Office (PowerPoint, Word and Excel).
Policing is an exciting 24/7 business and we all have commitments outside work. We're invested in supporting people to balance their life with work and we encourage flexible working.
We take pride in looking after our people and offer a variety of benefits;
This post is being advertised in parallel with Force redeployment processes. Any redeployees who are identified will be given preference. This may result in the post being withdrawn at any point during the recruitment process.
Please note that not all jobs are available for internal candidates across both Forces, the current agreed recruitment principles are;